Google Apps for Work

Business Class Email whatever the size of your business

Whatever the size of your business, you can have business class email and collaboration. However you work you can edit documents from wherever you are with whatever device you choose. For most business users the choices have not been made clear. Google Apps offers a business class solution for email, calendaring, collaboration with docs and sheets, and much more…

If you’d like to chat through what the alternatives are for your business, with an independent adviser who understands all the options, then please do get in touch.

What is Google Apps?

Google Apps is a cloud-based productivity suite that helps teams communicate, collaborate and get things done from anywhere and on any device. It’s simple to set up, use and manage, so your business can focus on what really matters.

Millions of organizations around the world count on Google Apps for professional email, file storage, video meetings, online calendars, document editing and more.

Watch a video or find out more here.

Here are some highlights:

Business email for your domain

Looking professional matters, and that means communicating as you@yourcompany.com. Gmail’s simple, powerful features help you build your brand while getting more done.

Access from any location or device

Check email, share files, edit documents, hold video meetings and more whether you’re at work, at home or in transit. You can pick up where you left off from a computer, tablet or phone.

Enterprise-level management tools

Robust admin settings give you total command over users, devices, security and more. Your data always belongs to you, and it goes with you if you switch solutions.

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Do you really want a server?

SERVER

The received wisdom for years, for the small business was: if you want to be a proper business, buy a server. Does that advice still hold true? The question really isn’t so much, about buying a server as about the services on offer. After all, a server is only there to serve up services that you, as a business need.

Way back, when, what you needed of a server was local file storage for all those Word documents, email, accounts and some line of business application that had to be installed on a ‘proper’ server. The wisdom of buying a server was that this was the only way to access the tools that you needed as a business.

The question today is, has that wisdom changed? The answer lies in the dramatic change in the business IT landscape. The internet has radically changed how business services can be offered. Today you can buy a server, install an email server, such as Exchange Server and run your business email from your own premises, or you can purchase the exact same software as a service through Microsoft’s Office 365 offering. Both do the same job, but with different pros and cons.

If you run your own server you are responsible for the hardware purchase, the licensing, the maintenance of both hardware and software, backup of everything that resides on the server. You probably aren’t an expert in any of this. If you license Office 365 or Google for Work or some other cloud hosted email service you pay monthly and don’t have the upfront hardware costs. You don’t have to think about backup or disaster recovery, you don’t have to maintain hardware or upgrade software – all this is done by the providers with more resources and expertise than you ever will have locally.

The million dollar question then is: can all my services be offered through the cloud? Think through the various services that are done locally:

  • Word processing
  • Accounts
  • Email
  • Line of business application

Can all of these be handled well outside of your office? Is your connectivity up to the job?

We are still in a period of rapid change and of transition. More business people are running at least part of that business through their smart phone or a tablet, on the move, at home, in the office. As the services become more and more sophisticated and delivered more and more efficiently through the cloud the need for a real, physical server in your own office will decrease but we do advice to get atleast a Cheap VPS for you office.

If you are a start up, or don’t yet have a server, my advice is: aim for the cloud, even if you have to make some adjustments to how you do business. The days of the monolithic server solution are numbered. Be at the leading edge and leverage cloud based services. They allow you, your business and your workers to be more agile and more secure.

If you already have invested in a local server solution. Don’t throw it away, but use the time until your next server refresh to investigate each service that you consume and see if there’s a cloud based alternative. Your line of business application is likely to be the most difficult to transition, but most providers are now offering cloud hosted alternatives, and will usually facilitate the move of your data to the new offering.

Remember, at the end of the day, it’s the services that matter, not the server.